We are looking for an organised and proactive Tender Administrator to support a friendly procurement team during a particularly busy period.
This is a great opportunity for someone with solid general administrative skills who enjoys taking ownership, communicating with different people and keeping important processes on track. Previous procurement or tender experience is not essential, as full training will be provided on the organisation’s tender system.
You’ll join a welcoming team in a modern, open-plan office and have the flexibility to work from home three days per week, if preferred.
The role The procurement team is currently managing several high-value tenders and needs a confident administrator to provide practical, day-to-day support.
Your responsibilities will include:
- Downloading and organising tender submissions and supporting documents.
- Uploading information to the organisation’s tender system.
- Responding to straightforward questions and directing more complex queries to the appropriate team member.
- Communicating professionally with suppliers by email, telephone and Microsoft Teams.
- Maintaining accurate records, files and spreadsheets.
- Formatting and updating documents using Microsoft Word.
- Entering and checking basic information in Microsoft Excel.
- Monitoring shared inboxes and helping the team meet important deadlines.
- Providing general administrative support across the procurement function.
- Learning and using the organisation’s tender-management system, with full training provided.
- Organised, reliable and able to manage their own workload.
- A confident self-starter who can use their initiative.
- Comfortable working accurately with documents and data.
- Confident using Microsoft Word, Excel, Outlook and Teams.
- A clear and professional communicator.
- Comfortable speaking with suppliers by telephone and email.
- Able to prioritise tasks and work to deadlines.
- Willing to learn new systems and processes.
- Happy working both independently and as part of a supportive team.
- A competitive rate of pay.
- A temporary assignment lasting up to six months.
- 37 hours per week.
- Hybrid working, with two days in the Cardiff office and the option to work from home for the remaining three days.
- A modern, open-plan office in Cardiff city centre.
- A friendly and supportive team environment.
- Full training on the tender-management system.
- An excellent opportunity to gain experience within procurement and tender administration.
- An informal 15-minute Microsoft Teams conversation at the first stage, giving you the opportunity to meet the team and learn more about the role.
If you’re an organised administrator looking for a varied role with flexibility, responsibility and the chance to develop new experience, we’d love to hear from you.
