Are you an organised, people-focused professional who loves making an office run brilliantly?
We’re recruiting an Office Co-ordinator for a confidential client based on Blackfriars Road. This is an exciting opportunity to take ownership of a busy London workplace and become the person who keeps everything and everyone moving smoothly.
From creating a warm welcome for visitors to coordinating facilities, events, IT equipment and workplace safety, no two days will be the same. You’ll have the freedom to use your initiative, improve how things are done and make a genuine difference to the daily experience of employees and visitors.
The office is ideally located within easy reach of Blackfriars, Southwark and Waterloo stations.
Why you’ll enjoy this role
- You’ll be at the heart of the office and a trusted point of contact for the whole team.
- You’ll take ownership of a varied and fast-moving workplace.
- You’ll have the opportunity to introduce ideas and improve the office experience.
- You’ll build relationships with employees, visitors, suppliers and contractors.
- You’ll enjoy consistent Monday-to-Friday hours in a well-connected Central London location.
- You’ll see the positive impact of your work every day.
- Creating a friendly, professional and welcoming experience for employees and visitors.
- Managing reception, incoming calls and visitor and contractor sign-ins.
- Overseeing the smooth day-to-day running and presentation of the office.
- Coordinating desks, meeting rooms and car-parking arrangements where required.
- Preparing meeting rooms, including audiovisual equipment, video conferencing, refreshments and catering.
- Organising on-site meetings and events, making sure every detail is covered.
- Logging facilities and IT requests and following them through to resolution.
- Liaising with cleaners, maintenance engineers, facilities providers and other contractors.
- Supporting contractor reviews and service-performance meetings.
- Coordinating equipment and office tours for new starters.
- Providing basic IT assistance, including setting up desks, docking stations and laptops.
- Managing stationery, kitchen supplies, office consumables and coffee-machine maintenance.
- Raising purchase orders and processing purchases and invoices using a cloud-based accounting system.
- Managing post, couriers and deliveries.
- Maintaining accurate office records, systems and spreadsheets.
- Supporting health and safety, environmental, quality and office-security requirements.
- Completing regular workplace, fire-safety and equipment checks.
- Keeping First Aider, Fire Marshal and health and safety information up to date.
- Ordering personal protective equipment and home-working equipment when required.
- Identifying hazards or maintenance issues and ensuring they are addressed promptly.
- Supporting local leadership and helping with other business requirements when needed.
You’ll bring:
- Excellent planning and organisational skills.
- A proactive, positive and solutions-focused attitude.
- Strong communication and relationship-building skills.
- Confidence using Microsoft Word, Excel, Outlook and Teams.
- Excellent attention to detail.
- The ability to remain calm and effective in a busy environment.
- A flexible approach and willingness to get involved.
- A genuine interest in improving the workplace experience.
- First Aid or Fire Marshal training—or a willingness to complete it.
- £16–£17 per hour
- Monday-to-Friday working
- A convenient Central London location
- A varied role with real responsibility and visibility
- The opportunity to take ownership and shape the office experience
- A welcoming role where your contribution will be noticed and valued
Please note: This is a fully site-based position requiring attendance at the Blackfriars Road office Monday to Friday.
