Office & Facilities Coordinator

Office & Facilities Coordinator 📍 London (Site Based)
💰 £16–£18 per hour holiday pay
🕒 Full Time | Monday – Friday | Temporary Ongoing

Hoop Professional Services & HR are supporting a well-established international organisation with the recruitment of an Office & Facilities Coordinator to join their London head office on a temporary ongoing basis.

This is a varied, hands-on role suited to someone who enjoys creating a well-organised, welcoming, and efficient workplace environment. You will play an important role in ensuring the office runs smoothly day-to-day while supporting facilities management, workplace operations, and health & safety compliance.

This role requires someone proactive, organised and confident acting as a central point of contact for office support services.

The Role

As Office & Facilities Coordinator, you will support the smooth running of the office environment and help deliver a positive workplace experience for colleagues and visitors.

Facilities & Office Management

• Liaising with facilities providers, cleaning teams and maintenance contractors
  
  
• Supporting planned preventative maintenance and facilities inspections
  
  
• Managing office supplies, stationery and kitchen consumables
  
  
• Ensuring the office environment is safe, well maintained and fully operational
  
  
• Assisting with ordering workplace equipment where required
  
  

Health & Safety Support

• Supporting health & safety compliance across the office
  
  
• Assisting with fire safety checks, audits and documentation
  
  
• Ensuring notices and safety information are kept up to date
  
  
• Supporting first aid and fire marshal arrangements within the office
  
  

Visitor & Workplace Experience

• Managing reception duties and welcoming visitors
  
  
• Coordinating meeting rooms, AV equipment and catering requirements
  
  
• Supporting internal meetings and office events
  
  
• Assisting with general office logistics
  
  

Administration & Systems Support

• Processing purchase orders and invoices using internal systems
  
  
• Supporting basic IT setup for workstations where required
  
  
• Managing post, deliveries and courier services
  
  
• Maintaining accurate office records and documentation
  
  

  About You We are looking for someone who enjoys working in a busy office environment and takes pride in creating a professional and well-organised workplace.

You will ideally have experience in:

• Facilities coordination, office management or workplace support roles
  
  
• Managing office suppliers and contractors
  
  
• Health & safety administration or compliance support
  
  
• Delivering excellent internal customer service
  
  

You will also have:

• Strong organisational and multitasking skills
  
  
• Excellent communication and relationship-building abilities
  
  
• Good working knowledge of Microsoft Office (Word, Excel, Outlook, Teams)
  
  
• A proactive and problem-solving approach
  
  

 

Apply now!