Executive Assistant

2019-11-28 00:00:232020-02-06 Hoop Recruitment
Job Type Permanent Part Time
Area Cardiff, Wales
Sector Accountancy and Finance - Accounts Administrator
Salary £10.01 – £12.50 Per Hour
Start Date ASAP
Advertiser Donna Williams
Job Ref 561350
Job Views 130
I am working with a well-known and very well-respected organisation based in Cardiff who are looking for an experienced Executive Assistant to join them permanent on a part time basis. The role would be 24 hours a week and they can be flexible on how this is managed.
This is an opportunity to join an organisation that aims to inspire and be part of celebrated company with a social conscious.
Duties will include but not be limited to:
  • Act as primary point of contact for all enquiries to the Leadership Team
  • Prioritise incoming communication and producing outgoing communications on behalf of the leadership team
  • Manage Finance Directors diary ensuring their time is allocated as per the business need
  • Ensure the FD is fully briefed and have all relevant reports / documents and an understanding of the circumstances prior to meetings
  • Coordinate meetings, committees and project groups
  • Taking accurate minutes, making sure these are signed off and distributed within specific time frames
  • Prepare agendas, track and follow up on action points and update the leadership team where relevant
  • Arrange internal and external meetings including booking rooms, travel and accommodation as well as refreshments
  • Prepare and proof reports, briefings and presentations on finance related issues ensuring accuracy and compliance
  • Communicate on behalf of the leadership team with stakeholders including other senior colleagues and external parties
  • Complete financial administration on behalf of leadership team in line with regulations (e.g. expenses, operations budget etc).
  • Prepare reports, statistics and research to comply with requirements and aid decision making process
  • Organise the arrangement of leadership team’s attendance and logistics at events and conferences including travel, accommodation etc.
  • Ensure compliance with all GDPR as well as all relevant legislation
They are ideally looking for a candidate who has exposure to a Finance & Accounting as this role would be supporting the Senior Finance Team.
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